Word Keyboard Formatting

A prior post explained how to select text within a Microsoft Word document using the keyboard rather than the mouse. Once you have selected text, what do you do with it? The odds are that you either copy it and paste it somewhere else, delete it, or format it. If you routinely perform the same formatting option(s) on text, you can improve your efficiency with Word by learning the keyboard short-cut(s) for those options.

The following table lists the methods that can be used to format a document with the keyboard when using Microsoft Word. These keyboard shortcuts should work in Word 2003, 2007, 2010, and 2013. NOTE: The ‘+’ between the key names indicates that you have to press the keys at the same time.

Format Type Short-cut Keys
Align left CTRL+L
Align right CTRL+R
Bulleted list CTRL+SHIFT+L
Center CTRL+E
Copy format CTRL+SHIFT+C
Decrease font size CTRL+SHIFT+<
Decrease font size one point CTRL+[
Font name CTRL+SHIFT+F
Hang paragraph CTRL+T
Heading level 1 ALT+CTRL+1
Heading level 2 ALT+CTRL+2
Heading level 3 ALT+CTRL+3
Increase font size CTRL+SHIFT+>
Increase font size one point CTRL+]
Indent paragraph CTRL+M
Italic CTRL+I
Justify paragraph CTRL+J
Line space (1 line) CTRL+1
Line space (1.5 lines) CTRL+5
Line space (2 lines) CTRL+2
Normal style CTRL+SHIFT+N
Open font dialog box CTRL+D
Paste format CTRL+SHIFT+V
Reset character formatting CTRL+SPACEBAR
Reset paragraph formatting CTRL+Q
Small caps CTRL+SHIFT+K
Subscript CTRL+=
Superscript CTRL+SHIFT+=
Symbol font CTRL+SHIFT+Q
Underline continuous CTRL+U
Underline double CTRL+SHIFT+D
Underline word CTRL+SHIFT+W
Un-indent paragraph CTRL+SHIFT+M

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